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Yes, I think the categories and the areas of focus are the same thing. At another time I could be more specific or maybe provide some screen shots but in short, the key thing at the heart of TR is really two things:
1) creating a life plan, year plan, and quarterly plan in the form of goals for each time period..
and
2) grouping your tasks into blocks and for each block defining not just the tasks (the MAP) but also the purpose and the result you are seeking for the block. {not trying to give an explanation to the uninitiated, sounds like you are familiar}
So after messing around with it for a while, here is what I did.
-made personal and professional into folders
-in each folder, created a project for each area of focus/category
-I then use the notes field for the category (project) to hold the overall category purpose and outcome (and might move roles, resources, and three to thrive etc in there as well in the future)
-then under that I create a series of nested groups for quarterly goals/each quarter and annual goals and then ’This week’s goals (activities)’
-and this is key-- for each group I define an acronym which I put in parenthesis after it -- for example my current tasks uses (TWG) in the name.
-So now, what I can do is view my projects and if I want to review everything for each category-- the vision, purpose, roles, etc as well as the 1 year plan, the quartelry plans and teh current actions.then great, thats how its structured.
-If I want to just view my current activities, what I do is put (TWG) into the search bar ( adn I created a perspective for this)-- this effectively filters out all the annual goals, quarterly goals, etc..so I just see the cateogry name, the header ’This weeks Goals (TWG)’
-what is also cool is that i can use the keyboard shortcut to show/hide notes, this way if I want to get the ’juice’ of seeing the vision/outcome and purpose for each category above the actual tasks..then I can see that, but if I jsut want to look at tasks, I just hit the keyboard shortcut commmand, option apostrophe, and I only see the actual tasks (grouped by project/focus area).
-Now one personal twist that I do on TOYL..when creating RPM blocks, what I actually find is that some tasks really just align with the overall vision and purpose of one of my categories. For these I dont need to add additional Vision/purpose info for that RPM block b/c its already in its category and it woudl just be a repition. In other cases, I might have a narrower RPM block that I want to define a more specific vision/purpose for. When that happens what I simply do is create the RPM block as a nesd group and then, again, use the note area for for the group of the RPM block to include the vision/results and the purpose (and of course the list of tasks below is the MAP). This all works pretty well. You dont see the R/P/M in a left to right format as TR teaches, but other than that it works.
PLUS, you can then layer in contexts, which are not part of RPM but are also very helpful. This works b/c even though I have a ton of stuff in my database that arent really tasks (quarterly goals, etc) I simply set up the contexts so that I ahve one folder of contexts I call ’RPM’ and these are all the database items that arent really tasks , they are more labels or other data..then I use perspectives for my context view and I just exclude that folder, so I dont get all that extra stuff that woudl be ’junk’ in the context view.
Hope that make sense and helps
Oh-- another thing I’ve done is put some motivational photos for each category into the notes area..very helpful. (tho I wish I had more control over the layout of this area, for these purposes, tables within Notes would be super helpful).NOTE: Achieve Planner is no longer available for sale. This page is for existing customers only.It’s much easier when you have the right tool for the job..Rpm Tony Robbins TemplatesAchieve Planner is a practical Windows time management software system that helps you get organized, get focused and get more done in less time.The best part is, it’s easy to use. Just install it and within minutes you’ll be able to..
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Capture, organize and manage all your projects and tasks in one central place
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Align your time, effort and energy with your highest priorities so you can focus on what really matters most to you
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Make time for your loved ones and the activities you really enjoy
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Import all your existing data from Outlook (2003, 2007, 2010) and keep it in syncMany to-do list programs look good, but they are too simplistic or are missing key features (like a calendar) to really help you get things done, while project management software is often too complicated and expensive for your needs.That’s why Achieve Planner is very unique.It’s easy to use and yet it’s powerful enough to help you keep track of all your projects and tasks, focus on what is most important, manage your busy schedule, feel like you are finally in control of your time, and dramatically increase your productivity!Here are the top reasons why so many customers love Achieve Planner and why it helps them be more productive and effective..Work With Multiple Projects Without Feeling Overwhelmed
If you work with multiple projects, you’ll now be able to capture, organize and manage ALL of them in one central place.
You can break down large projects into smaller steps using as many levels as you need, and you can easily zoom out to get a bird’s eye view of all your projects without getting overwhelmed by all the details.
Then you can zoom in and FOCUS on your most important projects, the ones that will make a real difference to your bottom line, and get them done!
Get Your Life Organized
Achieve Planner uses outlines (multi-level lists) to help you organize everything that you need to do. You’ll feel less stress and overwhelm because you’re more organized and you’ve taken control of your time, rather than letting time control you.
Use a More Effective To-Do List
Achieve Planner separates your projects from your tasks. This helps you focus on outcomes and not just actions.
You’ll end up with a smaller and more manageable Master Project List and you’ll be able to zoom in on a specific project without getting distracted by everything else on your plate.
You’ll finally have a to-do list that really works!

MAKE Time For The Important Projects You’re Neglecting
You know what I’m talking about. Whether it’s getting traffic, networking, writing newsletter articles, or creating products, we all have important projects that we KNOW can make a difference, but we just can’t seem to find the time to do them!
Achieve Planner uses color-coded priorities to help you focus on what is most important and a Weekly Planning Process to help you MAKE time for your top projects each week.
You’ll be able to make significant progress on the projects that you KNOW will grow your business and take it to the next level!
Plan Your Weeks & Days For Maximum Productivity
When you wake up each morning, you’ll KNOW exactly what you need to do that day and you’ll know where and how to get started.
You can design your ideal day for maximum productivity and plan your weeks to balance your important long-term projects with your pressing short-term tasks.

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Feel More Focused and Productive While You Work
When you stay focused on what’s most important instead of wasting your time with trivia or the tyranny of the urgent, you’ll get to the end of a busy day feel great about everything that you accomplished and all that you got done!
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You’ll take CONTROL of your tasks, your schedule and your life and accomplish more in less time because you are working more effectively.
Taking control means you can MAKE time to spend with your family, play golf, catch up on your hobbies or do the things you really enjoy.
Plan Your Work and Work Your Plan
Achieve Planner is very flexible and supports different styles of planning.
Whether you prefer detailed weekly planning or planning as you go, Achieve Planner helps you get the right things done because you are planning your work and then working your plan.
Make steady progress on your most important projects and goals.. instead of feeling like you are just spinning your wheels!

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Find What You Need When You Need It
Powerful filtering and advanced search helps you find the information that you need when you need it. You can even take snapshots of your filters so you can quickly use them again later.
Manage Your Deadlines, Meetings and Appointments
You can easily see all your upcoming deadlines at a glance so that you never again are caught by surprise or let something really important fall through the cracks.
Find The Best Tasks To Work On Across ALL Your Projects The Task Chooser gives you a sorted and filtered list of the best tasks to work on across ALL your projects using criteria that you specify like priority, deadlines, and contexts. Achieve Planner is ideal for fans of David Allen’s Getting Things Done (GTD) methodology. In fact, some users have called Achieve Planner a “killer” GTD application because it supports GTD-style Contexts and Next Action Lists.
Use Project Templates To Save Time and EffortDo you have recurring projects that always have the same set of tasks (like product launches or events)? Would you like to use checklists to help you perform routine tasks consistently?Achieve Planner provides extensive support for Project Templates so you can quickly and easily create new projects based on your templates. You can even adjust task deadlines automatically from your project’s deadline.
Easily Capture And Organize New WorkThe Quick Task Capture feature lets you easily capture new projects and tasks as you think of them by using a Hot Key that you can activate from any application.The New Task Organizer Wizard helps you process and organize your captured tasks quickly and easily.
The “Productivity Process”Achieve Planner works so well because it’s designed from the ground up with effective time management principles in mind.The Overview tab helps you see the Productivity Process behind Achieve Planner and provides easy links to the different parts of the software.You’ll also get access to the Achieve Planner Training Center, which includes a time management training course that walks you through this productivity process step-by-step.


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Two-Way Sync With Microsoft Outlook®
If you use Microsoft Outlook® (XP/2003/2007/2010), Achieve Planner can keep your appointments and tasks synchronized with your Outlook calendar and tasks folders.
Since Outlook synchronizes to most PDAs, Smartphones and Blackberries, you can use it to synchronize your data and take it with you.
You can even track action-oriented emails as projects/tasks in Achieve Planner.
Comprehensive Life Planning SystemAchieve Planner is more than just a productivity tool, it is a comprehensive life planning system. In the end, being more productive doesn’t matter unless you are heading in the right direction and creating the kinds of results that you really want in your life.
“The best life planner I’ve ever used! When it comes to doing complete “Life Planning” there are very few products on the market that allow for it.. I’ve tried everything from paper planners to over a dozen software packages. I’ve settled on the Achieve Productivity Suite to help put my life in order!”
- Eric EckbergThe Productivity Suite edition of Achieve Planner also includes several life planning and goal setting tools like:
*Your strategic life plan
*Capture, organize and plan your goals and dreams
*Break goals down into projects and tasks
*Track your progress on your different goals
*Metrics that help you track progress and results
*Daily goal review
*Link motivational images to your goals
Automatic Scheduling
If you provide effort estimates for your tasks, Achieve Planner can automatically compute the expected start/end dates for your projects and tasks based on your effort estimates, priorities, and weekly schedule project blocks.
You can use the Actions -> Reschedule command anytime you make a significant change to your projects, tasks, or weekly schedule to re-compute the start/end dates of projects & tasks.
Achieve Planner will warn you if any of your projects or tasks are overdue or running behind schedule based on the expected dates and any deadlines you’ve set.
Much, Much More!
Achieve Planner has a wide variety of additional features that help you save time and work more productively. Plus, we are frequently adding more based on suggestions from our customers.
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But don’t take my word for it, here is what customers from all over the world are saying about this unique and powerful program..
“After trying Achieve Planner for nearly two months I can honestly say that it has revolutionized the way I work.
I have an incredibly busy schedule so I need something that can cope with a multitude of tasks, projects and appointments whilst at the same time keeping me focused on what is most important. Achieve Planner does all of this and much more besides.
Over the years I’ve tried pretty much every system on the market and nothing, absolutely nothing, comes anywhere close to this. It looks great, works superbly, comes with excellent instructions, is a pleasure to use, but most important of all - IT REALLY WORKS!
For anyone who wants to get organized and take their productivity to the next level Achieve Planner is an absolute must. It’s one piece of software that I’m certain I’ll be using for many years to come.”
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“I would like to congratulate and thank you for developing a very useful piece of software. I am a scientist doing biomedical research at a large university medical school and I am VERY busy.
I have looked for a long time for software that would be genuinely helpful in managing my schedule.
Your product is the first thing that I have found that really seems to be working.”
- R.E. Crist, Ph.D.
“The best life planner I’ve ever used! When it comes to doing complete “Life Planning” there are very few products on the market that allow for it.. I’ve tried everything from paper planners to over a dozen software packages. I’ve settled on the Achieve Productivity Suite to help put my life in order!”
- Eric Eckberg
“Great stuff! Just want you to know that I’ve used several different time management software systems. Achieve Pro is turning out to be the best.. This product is what RPM and OPA tried to be, but never could perfect. It really seems to be the best of all”
- Alan FurstClick here to see more detailed case studies from existing customers.
Achieve Planner Is Very Flexible

The best part is that Achieve Planner is very flexible and adapts to the way you like to work.
It supports popular time management models like David Allen’s Getting Things Done (GTD), Franklin Covey, Tony Robbins’ RPM and more. You can even “mix and match” your favorite parts of each of them.
Since Achieve Planner integrates key time management principles, many users happily discover that they become more productive and much better time managers just by using the software every day (see case studies below.)One more thing..Achieve Planner includes detailed instructions and video tutorials.These training resources will not only help you get started with the software step-by-step, but will also cover some advanced tips and tricks to help you take your productivity to the next level.. and they are included for FREE with Achieve Planner.I also want you to know that we are here to support you. If you have questions, just contact us via the technical support form or visit the community forums where you can get help, tips and advice from other Achieve Planner users.

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